External Activations - SheridanConference Services

External Activation Request Form

Promotional Tables & Campus Activations
Sheridan College occasionally permits external companies to host promotional activities on campus that enhance the student and employee experience. This form allows vendors to request permission to conduct a product promotion, information booth, or experiential activation on campus.

All submissions are reviewed by Conference Services in consultation with Campus Services and other relevant departments. Approval is based on alignment with Sheridan values, benefit to the campus community, operational feasibility, and compliance with college policies.

Fields marked with an asterisk (*) are mandatory.

Completion of this form does not guarantee approval.

Vendor Information

Primary Contact Name & Job Title *

Contact information is required.

Email Address *

Email address is required.

Phone Number *

Phone number is required.

Company Name *

Company name is required.

Full Mailing Address * (ex: 123 Fake Street, Mississauga, ON, A1B 2C3)

Full mailing address is required

Company Website Type of Organization *

Product or Service Details

Target Audience *

Please make a selection.

Primary Benefit to Sheridan Community * How does your product or service provide value to students or employees? *

Does your activation involve sales or sign-ups?

Please make a selection.

Activation Plan

Staffing - How many people will be on site? *

Please enter a number

Provide details about what will happen at the table * Examples: Information table, Free samples, Demonstrations, Membership sign-ups, Giveaways

Set-Up - We will provide a table and two chairs. Will you be bringing any other equipment?

Please make a selection.

If you have Giveaways / Promotional Materials, please describe them below.

Campus Location and Timing

Preferred Campus *

Date 1 *

Please select a date.

Date 2 *

Please select a date.

Date 3 *

Please select a date.

Preferred Time *

Please select a time.

Operational and Compliance Details

Will you collect personal information from students or staff? * Does your activation involve amplified sound or music? * Does your activation involve filming or photography? *

Approved vendors must provide the following prior to activation:

Certificate of Insurance
Signed Vendor Activation Agreement
Payment of applicable vendor activation fee

By submitting this request, the vendor acknowledges:

Submission does not guarantee approval.
All activities must comply with Sheridan College policies.
Sheridan may decline requests that conflict with campus services, safety requirements, or institutional values.
Vendors must avoid aggressive solicitation and respect campus community members.

I acknowledge the terms listed above *

You must acknowledge the terms before submitting.